Roles can be assigned to team members within a workspace by going to the workspace settings. In this document, you will learn the different available roles and what permissions are included in a role.

Available roles

There are 4 different roles available to be assigned to a team member. They are listed here starting with the role with the fewest permissions:

Observer
Contributor
Maintainer
Owner

That means that owners have the most permissions, and observers have the least. You can assign team members in your workspace a role that suits the activities that they will perform on your workspace. To better explain what roles can do, it is important to understand the available resources in a workspace.

The resources and their contained information that team members can perform actions are as follows:

Resource	Contains information such as
Workspace	Title and description
Workspace billing settings	Current subscription status and payment information
Team members and invites	Who has been added to the workspace, and who is invited
Project	Description and other information about a project
Sections	Name, position within project
Tasks	Title, description, due date, label, assignee, and position
Sub tasks	Done state and title
Labels	Name and color

Overview

The following is a quick overview over all permissions. Each role's permissions are further described in the individual sections below. The meaning of an individual cell in this table is as follows:

Read indicates that a team member with this role can view the resource, but not make any changes to it
Write indicates that a team member with this role can create, view, and update the resource, but not delete it.
Full indicates that a team member with this role can view, update and delete the resource.
Cells with a - indicate that no permissions exist for this resource and role.

Resource	Observer	Contributor	Maintainer	Owner
Workspace	Read	Read	Read	Full
Workspace billing settings	-	-	-	Full
Team members and invites	Read	Read	Read	Full
Project	Read	Read	Full	Full
Sections	Read	Read	Full	Full
Tasks	Read	Write	Full	Full
Sub tasks	Read	Full	Full	Full
Labels	Read	Read	Full	Full

Observer

Observer team members can view almost all available resources, except for workspace billing settings. They can not create, update, or delete any of the other resources. This role is suitable for outside users who want to observer the progress of a project, but do not need to commit any changes themselves.

Contributor

On top of the observer permissions, a contributor team member has the following additional permissions in their workspace:

They can create and update tasks
They can create, update and delete sub tasks

More importantly, they do not gain any additional delete permissions for the above two resources, or any other edit permissions for projects, sections, labels, users, billing settings, and the workspace itself.

Maintainer

With the maintainer team member role, the following activities become possible, on top of the contributor permissions:

Create, update and delete projects
Create, update and delete sections
Create, update and delete labels
Delete tasks

Owner role

With the owner team member role, a user gains the following permissions on top of the maintainer permissions:

Update or delete the workspace
Update billing settings
Invite team members, update their information and remove them

Choosing the right role

Depending on what activities a team member will perform, you can choose the correct role for them. Not every team member will need the same access to all resources, and this can often prevent accidental deletion of important data.

Review the available roles and their permissions above and go to the workspace settings to assign them to a team member. For more information on how to do this, please refer to the team members help page.